Articles Tagged with

ServiceNow

Home / ServiceNow
ChannelAsia, CSAT, CSM, HR, ITBM, ITSM, ServiceNow, WorkFlow

Our MD, Rory Fitzpatrick sharing vision for year 2020 with Media House

CloudGo aims for a year of ‘sustainable growth’ following global success delivering customers business solutions on the ServiceNow platform. As a recognised ServiceNow premier partner with 90% of customers returning for additional engagements, this is testament to how we have achieved our 10/10 CSAT score! 

As one of the largest partners in Asia, CloudGo continues to expand our services as we grow through the Australian Eastern seaboard. Our business-driven approach can help you on your journey to innovate and modernise and take your business to the next level.

Source : https://sg.channelasia.tech/article/670749/cloudgo-sizes-up-asia-potential-servicenow/

Adopt, Advise, Collaboration, Enhance, Service Management

Service Portal in ServiceNow – Power and Beauty

‘Use Service Portal to create a delightful experience for your users’ – this is the very first line in an article about Service Portal available in ServiceNow Product Documentation portal. Starting from Geneva, I have customized and built several portals and dashboards in Service Portal and my experiences say the above line is completely true. I completely agree and I believe those who are working with and using Service Portal will agree with me.

Many people think Service Portal is an alternative to CMS and hence it’s going to replace CMS. YES, certainly Service Portal is replacing CMS but that’s not the only thing we should think of about Service Portal. It could be as powerful as to become an effective alternative to ServiceNow Standard UI for many users and roles whereas CMS was mainly built for end users to submit request and check the status of their tickets.

Comfort – for both Users and Developers

The ServiceNow platform changes how people work, and Service Portal will change how people interact with data and the tool. With the help of Twitter Bootstrap, AnguarJS, HTML5 and SCSS Service Portal is ready to provide ultimate, ubiquitous and useful (easy to use and easy to perceive) functionalities through different types of computing devices starting from Desktop, laptop to hand held devices.

Service Portal can eliminate “noise” for the logged in user by presenting data the user wants and needs to view and interact with. This delivers a clearer interface, which is key as far as end user experience is concern.

It’s been a huge relief for the developers as well, for two main reasons:

  • Compared to building or customizing a portal in CMS, it’s way more comfortable and easier to configure and build in Service Portal. No more Jelly script needed for building portal!!!
  • Unlike CMS which could be quite restrictive, the sky is the limit in terms of potential ways of implementing business requirements. It can interact with every component in the underlying ServiceNow platform and incorporate any UI technologies easily.

Possibilities – case studies

By building different widgets and with the help of CSS driven page layout Service Portal can be leveraged to present information and action for a user within a single page. You can lay down several widgets that are dedicated to display designated information in a much more autonomous manner. It’s like a multi-dimensional facet which gives you 360-degree view of your data, and you can pick different perspective and make decision effectively and efficiently with few mouse clicks – and most importantly, staying on the same page.

I am going to share 2 case studies that support the claims so far we have made in this article.  Many thanks to our good friends at Cask LLC who bought us in, and did a lot of the design and creative work that we built on this project.

Case study 1: Procure to Pay portal

We’ve recently deployed a project for a finance department at a large customer, managing the Procure to Pay process entirely through a Service Portal front end. The entry page was designed in such way that the related information is grouped together and presented whenever the user wants to view.

There are top row widgets which are used to display top category information for the logged in user. Upon selection of the widget in the top row, there are dynamic tabs below which are populated and provide further categorized information. The number of tabs depends on the top row widget selection. For example, when you click on My Approvals widget, it gives you only two tabs as opposed to four tabs when ‘My Activities’ is selected.

Widgets we deployed include:

  • The Filter widget which dynamically displays saved or default filters for the selected category and logged in user. Users can edit the filter on the fly to filter the data instantly without saving it for future use.
  • The Vertical List widget displays the list of items/records with summary information based on the selected top row widget (main category), selected tab (sub-category) and filters. This vertical list can also be paginated, so instead of showing all records at a time it lists first few records for big list with the ability to let user load more data whenever needed. It has sort options and sort criteria dropdown box to sort the list as required.
  • The detail widget present detailed information about the selected record along with related records in tabular fashion. You can also perform different activities like attaching an attachment, creating a duplicate record, sending email or inserting a comment. You can also turn a switch on or click a button to view further information related to the record if you need. For example, you can view list of approvers for the record or you can turn on ‘View cost allocation’ switch button to view further information.

Case study 2: Financial Close Management Dashboard

This project focused on helping the Finance department manage the processes for closing the month. This is like the Procure to Pay app but even more complex in terms of transactions and functionalities.

This Close Management Dashboard introduced a carousel to display more widgets within the same page – while there are seven widgets, only 3 are displayed at any one time.

We also incorporated different graph libraries to present data in different fashions – for example vertical lists and detailed forms on the one page.

Final comments

This is not our intention to review these two portals, and there’s only so much we can show in a blog post. But I wanted to showcase the possibilities and potentials of Service Portal that we can harvest out of Service Portal capabilities as per our need.

The beauty of Service Portal is reusability – whatever you develop that can be reused for other portals. It could be a Style Sheet, Widget, Header, Footer, Theme, or any other dependencies (APIs, Angular Services, Directives etc), they can potentially be reused. This reduces time to market.

A word of warning – what is needed is proper planning, where planning should be completely aligned with business need and expectation. Importantly you need a good layout designer that depicts the plan and verifies whether the need and expectations are met. Attention to details (e.g. font color, font size, positioning etc) is very important in this kind of project as your ultimate objective is to give user a delightful experience.

Best of luck, and feel free to reach out if you have any questions.

Adopt, Advise, Cloud Infrastructure, Enhance, Manage, Services

CloudGo Turns One

Many thanks to all who joined us at last week’s birthday party! We’re happy and grateful that our business, our idea, of a consultancy that delivered business value through cloud and digital transformation, has made it through the first year.  We’d like to thank all those who have made it possible – our customers, partners, friends, investors and supporters.

We’ve been going through some significant changes recently – we’ve tripled in size in the last year, opened our Australian office, and launched a new Cloud Infrastructure and Collaboration practise to be led by Haythum Auda (see the other blog post).  Our Salesforce and Service Management practises continue to grow, and we’ve delivered a number of advisory workshops and engagements recently.

Thank you all again – we look forward to an even bigger party next year, and more cake!

Adopt, Customer Success, Enhance, Service Management, Services

SaaB – Software as a Bot

Bots are taking over the internet with Facebook, Microsoft (Skype) and Google investing heavily in them. More and more chat applications like Slack, WeChat, and Telegram are releasing Bot APIs to allow more customers to interact with Bots to get things done.  For example, WeChat allows people to send money, book a taxi and even buy insurance in China. With Bots, messaging apps becoming more than just human to human interaction.

It is interesting to explore how bots can help in customer service, as Techcrunch pointed out “Bots, Messenger and the future of customer service“. Chat is often faster and simpler than making a phone call. To explore this we at CloudGo have built ServiceNow integration with Slack, WeChat, Telegraph to make “ServiceNow as a Bot”.

Slack

With the CloudGo Slack-ServiceNow bot you can engage your employees with ServiceNow. Need to collaborate on incidents or service requests?  Want to centralise approvals and knowledge articles?  Use Slack as the messaging and collaboration app, and let ServiceNow act as a Bot in the background.

slack1

 

slack2

 

WeChat & Telegram

WeChat is of course huge in China, and Telegram is best known for its security and encryption capability.

wechat        telegram

Use cases for ServiceNow Bot –

  • Major Incident Notification
  • Approvals by chat
  • Update notifications
  • Reminder for Tasks
  • Password reset
  • Service Request
  • so on….

 

SUMMARY

As we drive digital transformation at our customers, leveraging powerful platforms like ServiceNow “as a Bot” is a powerful was to meet your staff and customers where they live and work. We predict that SaaB will reduce human intervention and increase automation, and will be the next evolution of Service Management.

Contact us for more details.

 

FEATURED IMAGE: BRYCE DURBIN

 

Adopt, Advise, Analytics, Customer Success, Service Management, Services

The Four Challenges With Most Recruitment Applications

Businesses that use software to help them manage and recruit both fulltime and temporary staff are found to be 40% more productive compared to those without them. However, only 60% of small businesses use some form of recruitment app.  Why?  Our research shows that there are four main challenges.

Challenges:

  1. Wastage of Time: Recruiting without a recruitment application leads to several sourcing issues – mostly because of an overwhelming amount of unorganized paperwork. It’s a challenge to source resumes, to ensure you don’t call the same candidates multiple times, and to consistently capture candidate information. Because this is usually done in spreadsheets or a Word document, it’s difficult to form a strong database. Now extrapolate that to the challenge of contingent staff (temp workers, contractors, freelancers) and your challenge grows exponentially.
  2. Reporting and analytics: Those businesses which are using recruitment software are also facing problems especially relating to reporting and analytics. Reporting is a tool which is used by businesses to measure the performance and effectiveness. But our research shows that many companies struggle to get anything more than simple, out of the box reports. For example, if you wanted reports related to process flow for a particular hiring manager, time to fill, and other key metrics. Speed and accuracy of reporting is often a challenge.
  3. Cost: The integration of recruitment software into the industry was a boon to large companies, but to the small and medium sized firms, the hefty price tags made these systems untenable. Enterprise system can range up to hundreds of thousands or millions of dollars per year.
  4. Not Integrated to Internal Systems: Great, we’ve picked a new hire. Now how to bridge that dangerous ground from offer through to them actually joining, and making that a great experience for all?  How can you automate the outreach while we wait for them to join, and ensure that Monday morning they have a desk, email, phone and laptop?

 

How CloudGo’s ServiceNow Recruitment Application helps overcome the above challenges:

  1. Time Saver: Integrating this application will help you capture every detail of the recruitment process in the system, and that record gets saved for the future. So this automatically eliminates your “spreadsheet hell” and reduces the possibility of doubling up work on the same candidates. As a result of which you can build a strong database with no duplicates along with candidate’s status in the process.
  2. Reporting and Analytics: This Recruitment application enables users to get reports of their choice. ServiceNow reports can be lists, charts, or calendar-based views of data in a particular table. We’ve built a range of predefined reports that pertain to applications and features. If none of the predefined reports meet recruiter needs, there’s a simple drag and drop user interface to get the data you need.
  3. Cost Effective: This application can be customized according to the budget of the organization. This product can be easily integrated in Mid-sized organizations making your recruitment process easier and faster.
  4. Onboarding capability: ServiceNow has pre-built capability around onboarding staff, from triggering tasks to ensure the manager is out-reaching to them before they join, to integrating to internal finance and IT systems to set up their payroll, turn on their email and internet access, and other Day 0 activities.

Apart from above there are following:

  1. Mobile & Laptop Version:In this age of technology, one expect and require mobile and laptop functionality and we provide it. So even if you are out of office, or you are not having laptop still you can have an access to this software and thus work can be done.
  2. Cloud Based & SaaS: These days one need to be able to access your entire business from any part of the world. The ServiceNow platform is a powerful cloud application platform that enables you to do that and meet end‑user expectations for a modern, consumerized experience. It empowers requestors and fulfillers of work tasks to achieve greater productivity by linking real‑time data with activities, tasks, and processes to achieve better work outcomes. With Software-as-a-service feature it becomes easy for an organization to implement and adopt this software application at lower cost in which upgrades are much simpler.
  3. Per Hire Visibility: You can have a real-time view of the progress of your candidates all the time. What stage are they at?  Whose approval are we waiting on?  Has the offer been sent?
  4. Improved Security: Every organization needs to know whether their data is secured in the cloud or not. ServiceNow’s security complies to international standards and is regularly independently audited. Your data gets secured by using access controls like by IP address, by User, by Role, and using multi-factor authentication.
  5. Workflows: Need to change how a process works? No problem. Workflows are easy to configure, for example if different level of approvals are required depending on the position hiring for, it just takes a few clicks.
  6. SLA’s and KPI’s: With SLA’s it becomes easy to track KPI’s of an Employee/Department/Organization. This gives exact picture whether KPI’s are being met or not. Also multiple SLA’s can be run simultaneously – for example, one can have SLA running from end to end (creating a requisition till closure) or an SLA only for Sourcing or for Screening or for both. This solves your challenge of calculating how much time it took to fill a particular position.

In summary, the four challenges that most businesses face in recruiting aren’t that challenging at all with the right systems in place.  What challenges are you facing in recruiting permanent and temporary staff?

Adopt, Enhance, Service Management, Services

ServiceNow Express for Mid-sized organisations

For the last 10 years ServiceNow has focused on enterprise customers in the Fortune 1000, and have a long list of successful deployments to show for it. Recently, they have started focusing on Mid-sized organisations and launched ServiceNow Express for organisations with less than 1,000 workers.

With ServiceNow Express, IT teams have a powerful new IT automation solution that provide these key functions:

  • Incident, problem and change automation to speed the assignment and resolution of tickets, fix recurring issues and help IT teams stop managing services with email.
  • Self service which gives supported end users a clean, simple front end to their IT support organization.
  • Discovery finds a computer or device, it explores the device’s configuration, provisioning, and current status and updates the CMDB accordingly.
  • Custom Application allow customers to develop new applications that meet their business needs.
  • Asset tracking to replace spreadsheets with a single system of record to see what assets the IT team manages, where assets reside, how they are performing and what issues are tagged to them.
  • Visual Task Boards to give IT managers a unique and easy way to assign the team work through a drag-and-drop interface, including changing assignee, adding tasks, resetting priorities and collaborating with the team.
  • One-click reporting on any metric to track performance and demonstrate the value of IT to business leaders.

 

Express is purpose-built to get IT up and running quickly with these elements:

  • Pre-configured workflows and more than 150 report templates speed time to value. IT teams can use the templates to automatically run reports rich with easy-to-read graphs, charts and lists and then send them to a group of users.
  • Codeless business rules help administrators define automatic data entry behaviors and assignment rules to track key metrics and ticket routing, such as automatically creating incidents from end-user emails.
  • A quick-start guide and an administration home page designed for time-strapped IT teams to get up and run rapidly with their in-house resources.

 

SUMMARY

ServiceNow express gives Mid-sized customers access to enterprise grade cloud to solve Service Management challenges. It is ideal for organisations with less than 1000 workers. If you decide to move to the Enterprise version there is no upgrade fee.  You may, of course, need more licenses, and please note CloudGo does not have the rights to resell ServiceNow to you, but we’d be happy to make the introduction.  You can signup to get a free trial, or for more details on Express you can see more videos.

Adopt, Advise, Analytics, Customer Success, Service Management, Services

How to save between $60,000 to $400,000 by moving to the cloud

Many Singaporean entities are struggling with the same questions.  How do I innovate in difficult economic conditions?  How do I improve my business productivity, so I keep profit margins stable even while revenue is under pressure?

It surprises us that many Singaporean entities don’t know about the Productivity and Innovation Credit (PIC) Scheme run by IRAS.  “Under the PIC Scheme, businesses can enjoy 400% tax deductions/allowances and/or 60% cash payout for investments made in any of the Six Qualifying Activities from the Years of Assessment (YAs) 2013 to 2018.”

There are six “qualifying activities” under the PIC scheme, the first of which is “Acquisition and Leasing of PIC IT and Automation Equipment”.  Items in the list include:

“Information technology software including office system software and software used in connection with provision of any office automation service, enterprise resource planning, customer relationship management such as reservations, registration, queue management, ordering, billings and collections, inventory management, record management, knowledge management, human resource and payroll management, financial information and business management such as accounting and assets management, and personnel business travel request, information and management.”

The bold highlighting is ours – we are focussed on service management and customer success, after all – but also note you are entitled to a “100% accelerated writeoff for capital allowances” on these items.

So where does the $60,000 come from?  Simple.  There are two ways to claim PIC deductions:

  1. You take the “cashback” option and get back 60% of a $100k investment, so $60k in straight cash. OR:
  2. You take the “tax deduction” option. The Tax Deduction option lets you claim up to 400% of appropriate spend (max $600k) per year.  So you can claim up $600k x 400% = $2.4m, and at the company tax rate of 17% that’s $408,000.  So your $600k investment is actually only costing you $192,000 – an effective 68% discount!

Please note – CloudGo is not a financial services firm, this is advice only and conditions apply.  Please check with IRAS, your accountant or specialised firms like GAC Group who can help you make any claim.

So what does this mean to you?

CloudGo can help you pull together a first project around customer success or service management, and your investment in software like Salesforce, ServiceNow, Devicedesk or DocuSign can be offset.  Hence, your project doesn’t have to jump as many hurdles to show a successful ROI.

We’ll be running a webinar on this in late March.  To register for it, or for more information, please contact us.

 

Adopt, Advise, Analytics, Customer Success, Enhance, Manage, Service Management, Services

Welcome to CloudGo

CloudGo started as an idea first: that we could grow and have fun while solving interesting problems for people.  That we could create a business that the best in our niche in the market would want to join, and that we could invest in relationships with our customers.  Somewhere that was big enough to handle tough problems, but small enough to look after the people involved.

We’ve had plenty of comments about our startup, and thankfully all of it positive: the two most widely used comments “adventure” and “exciting”. And that’s what it feels like to us: an exciting adventure, where we might be able to do interesting things for and with our customers, partners and team.  Now, we’re not Scorpion who can deliver “any funded need” (Podcast from Tim Ferriss here)– we’re very specific about what we do.

We deliver digital projects with a speciality in service management, customer success and analytics. That’s it.  And we are very focussed on the PaaS/SaaS technology platforms that we use to deliver these outcomes.  We’ve leveraged our experience in these spaces to select the leading solutions, and then we’ve doubled down on those.  Although we’re still working through the official paperwork to be able to call ourselves “authorised partners” of ServiceNow, Salesforce, Devicedesk and DocuSign (plus hopefully one or two more in the BI/big data space), we have the skills now to deliver outcomes. Through partnerships, we have access to 250+ certified Salesforce developers and architects, 20+ certified ServiceNow resources, and many more Mobile/UX/custom coders.  That means two things for you: first, that we can scale to larger projects, and secondly, that we can provide offshore rates to reduce your cost.

With the backing of systemsGo, we have the APAC reach and financial backing to be able to focus on delivering projects for you, and not be distracted by the noise that other startups have to deal with.

Thanks for reading this – we’ll have our first technical blogs out next week.  In case it’s not obvious, as a startup, we’re looking for foundation customers and our first success stories.  I make an offer at the bottom of our about page – feel free to contact me to discuss what that could mean for you!

Privacy Settings
We use cookies to enhance your experience while using our website. If you are using our Services via a browser you can restrict, block or remove cookies through your web browser settings. We also use content and scripts from third parties that may use tracking technologies. You can selectively provide your consent below to allow such third party embeds. For complete information about the cookies we use, data we collect and how we process them, please check our Privacy Policy
Youtube
Consent to display content from Youtube
Vimeo
Consent to display content from Vimeo
Google Maps
Consent to display content from Google
Spotify
Consent to display content from Spotify
Sound Cloud
Consent to display content from Sound